Overview
Hours Tracker: Pay & Shifts (the “App”) helps users plan and import shifts, record time, estimate pay, create timesheets, and optionally use connected features. This policy applies to the App, its pages on sdavisglobal.com, and the shift-coverage response service.
Information You Provide
The App may process information you choose to enter, including name and email; job names; rates; shift dates and times; breaks; tips; pay periods; paycheck amounts; timesheets; schedule titles and locations; workplace addresses, map coordinates, and reminder radii; preferences; coverage notes and names; and support communications. Do not enter or share information you are not authorized to use.
Accounts and Sign-In
If you create an account or sign in, Google Firebase may process your name, email, account identifier, sign-in provider, activity dates, platform, app version, and legal-acceptance records. Sign-in may use email and password, Google, or Apple. When an existing session is unavailable, a device-scoped anonymous Firebase identifier may be created for limited service access; this does not create a public profile or let another person register as you. Providers handle credentials under their own policies. Face ID or Touch ID matching occurs on your device; we do not receive biometric data.
Schedule Photo and PDF Import
You may select schedule photos, screenshots, camera images, or PDFs and enter the name shown. Apple Vision and PDFKit process the source on your device to suggest dates and times. This feature does not upload the source image, PDF, or recognized text to Sam Davis Global, Firebase, or Google. The entered name may remain on your device. Access to Photos, Camera, and Files occurs only when used and permitted.
Local Data and Optional iCloud Backup
Work records and preferences may be stored locally or in shared App storage. If you enable backup or restore, supported account, pay, job, shift, tip, coverage, and preference data may be stored in your private iCloud database. Apple operates iCloud under its own privacy practices.
Calendar, Location, Notifications, Siri, and Live Activities
With permission, the App may create or update Calendar events; schedule local or push notifications; monitor a selected workplace region; handle Siri and App Shortcut actions; and display a Live Activity. Workplace monitoring stores the selected address, coordinates, radius, and enabled status, but does not create a continuous location history or send entry and exit events to us, Firebase, Google, or advertisers. Remote Live Activity delivery may send a push token and current shift details to Firebase and Apple Push Notification service. We do not receive Siri voice recordings.
Shift Coverage Requests
When you choose Share Request, the App creates an unlisted response link on sdavisglobal.com using Firebase. The service may store the owner’s account identifier and display name; job name; shift start and end; optional note; approval preference; language; expiration; recipient-provided name, Yes/No answer, response time, decision state, temporary email address or device push token; separate status and manager-link records; and transactional email delivery records. It does not receive workplace address, pay, account email, or unrelated Calendar data. App recipients use notifications instead of email. Web recipients who say Yes provide email only when a later manager decision is required.
Manager approval is on by default. The sender may turn it off before sharing or receiving responses; then a Yes answer is final immediately. Otherwise Calendar and Upcoming Shifts remain locked until approval. The sender can record a decision manually or share a separate manager link that shows only sender and coworker names and shift date/time. Manager links always stay on the website. Approved website recipients may download a local calendar file; approved App recipients may choose to add the shift to the App and Apple Calendar. Addition is never automatic.
Private links do not verify identity and privacy is not guaranteed. Anyone who receives, forwards, copies, guesses, or otherwise obtains a valid bearer link may take its assigned action. Names are self-reported. Email and push delivery may be delayed, blocked, or fail. Share only with intended people, avoid sensitive notes, independently confirm the decision with the employer, and follow workplace policy. Links expire no later than 14 days after creation or 48 hours after the shift ends; expired records are scheduled for deletion, subject to limited provider backups and security logs.
Website and Connection Data
When you visit the website or coverage page, hosting, content-delivery, security, and Firebase providers may process IP address, browser/device type, timestamps, requested URL, network and security signals, and error logs to deliver pages, prevent abuse, troubleshoot, and protect the service. Coverage responses are not used for advertising. Browsers, messaging apps, calendar apps, and networks follow their own privacy practices.
Usage and Diagnostic Information
The App may use a random installation identifier and record first open, app open, daily active use, app version, platform, and last-active time. Signed-in activity may be associated with an account. Support reports may include device and operating-system information you choose to send. We use this for functionality, security, reliability, support, and improvement.
Advertising and Purchases
The free App may display Google AdMob ads. Depending on settings, consent, and law, AdMob may process device data, advertising identifiers, IP address, IP-derived approximate location, and interaction data. Apple processes payments, and purchase-management providers may process product, transaction, and entitlement status. We do not receive full payment-card details.
How We Use Information
We use information to provide and secure the App and website; authenticate accounts; store settings; import, track, and share shifts; provide coverage responses and alerts; estimate pay; back up data; create calendar entries, reminders, Live Activities, exports, and timesheets; prevent abuse; diagnose errors; support users; measure use; display ads where applicable; enforce agreements; and comply with law.
Retention
We retain information only as reasonably needed for the purposes described, service operation, security, disputes, legal compliance, and enforcement. Retention varies by data type, feature, account status, provider setting, and law. Coverage data follows the expiration schedule above; provider backups or security logs may remain for a limited additional period. Deleting the App does not automatically delete remotely stored account or backup data.
Security and No Guarantee
We use reasonable safeguards designed to protect information, including access controls, encrypted network transport where supported, limited-purpose links, and expiration of coverage records. However, no app, website, link, account, device, notification, calendar file, storage system, or Internet transmission is completely secure or private. We cannot and do not guarantee that information will never be accessed, intercepted, disclosed, altered, lost, or misused. Protect your device and account, and do not put sensitive information in coverage notes or links.
Your Choices and Privacy Rights
You may decline optional features, change permissions, edit or delete certain records, revoke a coverage link, and manage ad choices. To request access, correction, deletion, or other applicable rights, email privacy@sdavisglobal.com from or identify the account email. We may verify, deny, or limit a request where permitted by law. Depending on location, rights may also include portability, restriction, objection, appeal, or opt-out. We do not discriminate for exercising applicable rights.
Children and International Processing
The services are not directed to children under 13, and we do not knowingly collect their personal information. Contact us if you believe a child provided information. Providers may process information in the United States and other countries with different laws; where required, lawful transfer mechanisms and provider safeguards apply.
Changes and Contact
We may update this policy as features, providers, or laws change. The effective date identifies the current policy, and material changes may be presented in the App. Privacy questions and requests: privacy@sdavisglobal.com. General support: support@sdavisglobal.com.